How to schedule emails in Gmail and Outlook

Gmail

Once we’ve have thought to send e-mails, and sometimes we used to forget. Now there no issues if you forget to send a mail. Sometimes you may have to send a mail to a different time zone person. And sometimes you have a day and night time difference you can’t send mail at this time.

G-mail and Outlook both give the option, to schedule your emails for a later day, week, or year.

 

SCHEDULE EMAILS IN GMAIL USING YOUR BROWSER

 

  • After you’ve drafted your email, click the arrow next to the blue “Send” button
  • Click “Schedule Send”

 

Schedule send button
  • Click on one of the scheduling options
“Schedule send” window
  • If you choose the “Pick date & time” button at the bottom of the pop-up window, you can set any date and time you want the message to go out. Then click “Schedule Send.”
“Pick date and time” window

SCHEDULE EMAILS IN GMAIL USING YOUR MOBILE APP

You can also schedule emails in the mobile app:

  • Once you’ve written your message, tap the three dots in the top-right corner
  • Select “Schedule send” from the options at the bottom of the screen (iOS) or the drop-down menu (Android)
  • As in the browser version, you can choose from one of the times Gmail suggests or select “Pick date & time” to select your date and time for when the email will go out. Then, tap “Save” in the top-right corner of the pop-up window (iOS) or tap “Schedule send” in the bottom-right corner (Android).

Whether you’re using your browser or the app, the email will end up in your Scheduled box. To edit it, you’ll have to click on the message and then click “Cancel send.” This will revert the email into a draft so that you can make any changes. If you want to, you can then reschedule it.

 

SCHEDULE EMAIL IN OUTLOOK

For Outlook, you’ll have to use the desktop app; this feature isn’t available in the browser or mobile versions.

  • Once you’ve started a new message, click on the Options tab at the top of the screen
  • Click the three dots in the bar on the top
  • Select “Delay Delivery” from the drop-down menu

 

Additional Outlook options

 

 

  • Under “Delivery options,” make sure the box next to “Do not deliver before” is checked. You can use the drop-down options or just type in the date and time you want the email to go out. Click “Close” when you’re done.

 

Delay delivery options

 

The email will end up in your Outbox where you can make any changes, including adjusting the send time.

The one drawback is that you’ll have to keep the Outlook app open for the email to go out on time. If you close the app, it’ll send the email the next time you open the app.