Successful project management is every project manager’s dream. But we all know that’s hard to achieve, particularly in today’s agile and competitive work environment. It may sound obvious but when it comes to managing and delivering projects, teams seem to make the same obvious mistakes that left them scratching their heads wondering “what do we do now?”.
To be successful, a project must go through all its stages carefully and strategically. If you’re a project manager, the bucks stop with you. That means it is your responsibility to use the relevant techniques and tools to create project success. From ensuring effective communication to nailing down every little detail in project planning, it is in your interest to make sure that a project runs as smoothly as possible from start to finish.
Since there are several factors that may derail a project from its path, you need to be sure about how you take your project to success. Now, to help you with that, we have highlighted some of the most critical success factors for projects in this post. As you go through these factors, it is recommended that you keep your own work process in mind for better understanding.
Here you go:
A competent leader leading a capable team is an important factor for project success. Apart from giving every team member the right direction, a good project manager/leader is also responsible for meeting the goals within the time allotted, keeping the standards as expected, keeping project expenses within the budget, and more. Basically, he/she is responsible for completing the project and doing everything that goes into making the project successful.
Skilled and sufficient resources
In addition to great leadership, having skilled and necessary resources is a critical success factor that contributes towards making the project a success. First, figure out the skill set you need for the project, find the resources with the desired skill set, and do everything in your power to keep them around when key project challenges come calling.
The time you spend planning is the time well spent. Every project must have a plan and it should provide enough details that everyone in the team knows where they are going and where they are supposed to be. Be careful though, having too many details covered in your plan can often make things confusing for you and your team. Try to focus on creating a comprehensive plan that documents project milestones/deliverables, a realistic project timescale, accurate cost estimates, resource requirements, possible risks, and other details that will help to keep your team on track.
Well defined objectives
To ensure project success, it is important to carefully define objectives that revolve around the client’s needs. Remember, the steps you take to make your project move forward or the responsibilities you set for each team member – it all depends on the kind of short term and long term objectives you have. So, make sure that you evaluate all the aspects of your project and use the insights to define clear objectives.
A project could become successful only when the involved teams understand what is expected of them. This brings us to our next and one of the most vital success factors – team communication. There have been many discussions and debates over the importance of effective communication in the workplace and they all have ended with the same conclusion which states communication a crucial element for a business or team. Excellent communication at all levels of the organization using an online collaboration software increases the likelihood of achieving success and ensuring successful completion of projects.
Centralized project management
Having a centralized place for all your projects, files, teams, and project communication are vital to ensure that you achieve project success. It helps to maintain momentum during the project and prevents you and your team from getting lost in the chaos. Now, the good news is that there are tools and apps that can help you create a centralized space for your projects and teams. Work management software solutions like ProofHub, Scoro, Asana, Microsoft Project, etc help project managers offer strong and centralized project management that guarantees success, irrespective of the type of size of the projects.
Involved stakeholders and clients
Making a project successful demands combined efforts of everyone involved in the project, including the stakeholders and clients. These are the people who will be affected the most by the end outcome. Therefore it is necessary that they are kept informed of what’s happening in the project and motivated to show more involvement. Also, make sure that when a project is successfully completed, the stakeholders and clients show appreciation towards people who put in their valuable efforts to make the project a great success.
Careful risk management
Project managers and teams often resist agreeing to the fact that they might be doing or have done something wrong. They tend to neglect the risks of their actions, particularly in the initial stage of the project. This might offer them peace for a while but ultimately they have to face the challenges and suffer its consequences. Now, this is where risk management comes into play. It’s simple if you want to [appbox windowsstore make your project successful, create a log of every possible risk along with the steps that can help to minimize those risks. Share this log with every team member and stakeholder to ensure that when the worst happens, everyone will know what to do.
While these eight success factors might not represent a picture-perfect project, but they surely help you streamline the way you manage your projects. Keep the above factors in mind while implementing what is planned and give yourself (and your team) a good chance at achieving project success, every time.
Are there other factors that you would like to add to this list? If so, then tell us more in the comments below!
Author Bio: Vartika Kashyap is the Marketing Manager at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click.
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